FRA Awards (“we”, “us” or “our”) is responsible for the personal information described in this policy. By using this website or submitting an award entry, you acknowledge the practices set out below.

In brief: we use personal information to administer entries, communicate with entrants, process payments, operate the awards and publish awarded work. We do not sell personal information.

1. Information We Collect

We may collect the following categories of information:

• Applicant and contact information: your name, company or studio name, email address and related correspondence.
• Entry information: project title, category, project statement, designer or studio details, country or location, images, files and other material submitted with an entry.
• Payment and transaction information: payment status, amount, currency and transaction references. Full card or bank-account details are handled by the payment provider and are not stored by FRA Awards.
• Website and technical information: IP address, browser and device information, referring pages, timestamps, server logs, cookie identifiers and information about how the website is used.

2. How We Use Information

We use information to:

• receive, verify, organise and administer award entries;
• communicate about entries, deadlines, payments, results, trophies and award-related updates;
• facilitate evaluation, selection and award administration;
• process transactions and maintain financial and administrative records;
• publish and promote awarded projects as described below;
• operate, secure, analyse and improve the website and submission process;
• prevent fraud, misuse and security incidents, and comply with legal obligations.

3. Legal Bases

Where applicable law requires a legal basis, we rely on one of the following: performance of our agreement with you; your consent; our legitimate interests in operating and protecting FRA Awards; or compliance with a legal obligation. You may withdraw consent at any time, without affecting processing that occurred before withdrawal.

4. Project Materials and Winner Publicity

Authorised award administrators and evaluators may access submitted materials to review and manage entries. If a project receives an award, we may publish the project title, designer or studio name, country or location, category, level of recognition, submitted statement and selected images on the FRA Awards website, social channels, press materials, exhibitions, publications and award archives.

Entrants are responsible for ensuring that they have the authority and permissions required to submit personal information, project materials and images, including information relating to collaborators, photographers, clients or other third parties.

5. How We Share Information

We may share information only where reasonably necessary with:

• award administrators and authorised evaluators;
• website hosting, form, cloud storage, email, security and technical service providers;
• payment providers such as PayPal, who process payment information under their own privacy terms;
• professional advisers, regulators, courts or authorities where required by law or necessary to protect legal rights; and
• a successor organisation in connection with a merger, reorganisation or transfer of the awards programme, subject to appropriate safeguards.

We do not sell or rent personal information.

6. International Data Transfers

FRA Awards operates internationally, and our service providers and authorised recipients may process information in countries other than your own. Where required, we use appropriate contractual or legal safeguards for international transfers. Privacy protections may differ between jurisdictions.

7. Cookies and Similar Technologies

We may use essential cookies for website functionality, security, forms and session management, as well as analytics or performance technologies that help us understand website use. You can control cookies through your browser settings. Blocking certain cookies may affect website or submission-form functionality.

8. Data Retention

We retain information only for as long as reasonably necessary for award administration, entrant support, record-keeping, dispute resolution, security, accounting and legal compliance. Financial records may be retained for the period required by applicable tax and accounting laws. Awarded project information may remain in the public archive as part of the historical record of FRA Awards. Other entry materials are deleted or anonymised when they are no longer required for these purposes.

9. Information Security

We use reasonable administrative, organisational and technical measures designed to protect information against unauthorised access, loss, misuse or alteration. No online service or transmission method can be guaranteed to be completely secure.

10. Your Privacy Rights

Depending on your location and applicable law, you may have the right to: access your personal information; ask us to correct or delete it; restrict or object to processing; receive certain information in a portable format; or withdraw consent. You may also have the right to complain to a relevant data-protection authority.

We may need to verify your identity before responding. Some requests may be limited where information must be retained for legal, security, contractual or archival reasons.

11. Children’s Privacy

The website and award programme are intended for professional and adult users and are not directed to children under 18. We do not knowingly collect personal information from children.

12. Third-Party Services and Links

This website may link to or use third-party services. Their handling of information is governed by their own terms and privacy policies, and FRA Awards is not responsible for the privacy practices of third parties.

13. Changes to This Policy

We may update this policy to reflect changes to our practices, technology or legal requirements. The revised version will be published on this page with an updated revision date. Material changes may also be communicated through appropriate award channels.

14. Contacting FRA Awards

For privacy questions or to exercise an applicable privacy right, contact FRA Awards through the contact details included in your award correspondence or through the official communication channel by which you contacted us. Please include “Privacy Request” in the subject line and describe your request clearly.